Privacy Policy

Last update: 25/07/2026

Data controller: Spanish Circle

1. Introduction

At Spanish Circle (“we”, “us”, “our”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website https://spanishcircle.co.uk/, subscribe to our newsletter, or enroll in our Spanish language courses (in-person, 1-to-1, or online).

We act as the Data Controller of your personal data under the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information we collect

We may collect and process the following categories of personal data:

  • Identity & Contact Data: Name, email address, phone number, and postal address provided when contacting us, booking a lesson, or filling out website forms.
  • Subscription Data: Email address provided when subscribing to our newsletter for weekly free resources.
  • Transaction & Payment Data: Payment history and billing details (processed securely via PCI-compliant payment gateways like Stripe or PayPal; we never store full credit card numbers).
  • Technical & Usage Data: IP address, browser type/version, operating system, and details about how you interact with our website (collected via essential and analytical cookies).
  • Student Progress Data: Notes on Spanish learning levels, attendance, and feedback required to provide personalized tuition.

3. How We Collect Your Personal Data

We collect data through direct interactions when you:

  • Fill out the Contact or Newsletter forms on our website.
  • Book or inquire about our Spanish courses (Spanish & Coffee, 1-2-1 Tuition, or Online groups).
  • Communicate with us via email, phone, or messaging channels.
  • Interact with our website via cookie technology (refer to our Cookie Policy).

4. Legal Basis for Processing Your Data

Under the UK GDPR, we rely on the following lawful bases:

  • Consent: When you opt-in to receive our weekly newsletter or promotional content. You can withdraw consent at any time.
  • Contractual Necessity: To register you for classes, manage bookings, and deliver our language teaching services.
  • Legitimate Interests: To analyze website usage, improve learning methods, ensure cybersecurity, and respond to general inquiries.
  • Legal Obligation: To comply with UK tax, accounting, and statutory requirements (e.g., HMRC record keeping).

5. How We Use Your Information

We use your data for the following core purposes:

  • To register you as a student and deliver targeted Spanish lessons.
  • To process payments, issue invoices, and manage client accounts.
  • To deliver free learning materials and newsletter updates to subscribers.
  • To respond to inquiries and provide customer support.
  • To improve our website performance, layout, and service delivery.

6. Data Sharing and Third-party Services

We do not sell or rent your personal data. We only share necessary data with trusted third-party providers bound by data processing agreements:

  • Website Hosting & Management: WordPress / Astra Theme infrastructure.
  • Email Marketing Services: Mailchimp / ConvertKit (for newsletter delivery).
  • Payment Gateways: Stripe / PayPal (for secure online checkout).
  • Analytics Providers: Google Analytics (for anonymous visitor statistics).
  • Legal Requirements: Public authorities or HMRC if required by UK law.

7. International Data Transfers

Some of our service providers (e.g., Google, Mailchimp) process data outside the UK. Where international transfers occur, we ensure standard contractual clauses (SCCs) or International Data Transfer Agreements (IDTA) approved by the UK Government are in place to safeguard your data.

8. Data Security & Retention

We implement appropriate technical and organizational measures to prevent unauthorized access, loss, or misuse of your personal data.

We retain personal data only for as long as necessary to fulfill the purposes it was collected for, including legal, accounting, or reporting requirements (e.g., retaining financial records for 6 years for UK tax compliance).

9. Your Legal Rights Under UK GDPR

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your personal data (“Right to be Forgotten”).
  • Restriction / Objection: Object to or restrict how we process your data.
  • Data Portability: Request the transfer of your data to another provider.
  • Withdraw Consent: Unsubscribe from marketing at any time via the link in our emails.

To exercise any of these rights, email us at hello@spanishcircle.co.uk. We respond to all valid requests within 30 days.

10. Regulatory Body & Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the UK data protection authority:

  • Information Commissioner’s Office (ICO)
  • Website: https://ico.org.uk
  • Helpline: 0303 123 1113

11. Contact Details

For questions regarding this Privacy Policy, please contact:

  • Business Name: Spanish Circle
  • Location: Glasgow, Scotland, United Kingdom
  • Website: https://spanishcircle.co.uk/
  • Email: hello@spanishcircle.co.uk
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